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Application Process

Application and Interview Process

  1. Create an account in AAMC, www.aamc.org. This is necessary because ERAS® (Electronic Residency Application Service) is a service of the AAMC (American Association of Medical Colleges).
  2. To register in ERAS®, first contact the EFDO (ERAS® Fellowship Documents Office, your designated Dean’s Office, an online service exclusively for fellows and medical students that centralizes the collection of fellowship application materials that will eventually be submitted to ERAS®) at www.erasfellowshipdocuments.org to receive a one-time access code. Then go to https://apps.aamc.org/myeras-web to register in MyERAS.
  3. Selecting a fellowship: In MyERAS, the Programs tab is where you will search, save, and apply to programs. This is also where you assign documents, manage selections, and track the status of your documents by program.
  4. Important: There is a MyERAS application and MyERAS Documents, the latter known as “Supporting Documents”: MyERAS Documents are not collected or submitted via ERAS® but are received and processed by your Designated Dean’s Office, the EFDO. The EFDO Online Services allows applicants to upload certain supporting documents themselves, as well as send requests to your medical school to upload their MSPE (medical student performance evaluation) and medical school transcript. A unique link to the EFDO Online Services account for each applicant is only available within MyERAS on the Additional Documents page under Documents. All Letters of Recommendation (LoRs) must be uploaded by the LoR author via the ERAS® Letter of Recommendation Portal (LoRP).

    ERAS® may require additional documents. However, the Mount Carmel Geriatric Medicine Fellowship only requires the following documents:

    a. Personal Statement

    b. Letters of Recommendation – 3

    i. For LoRs, you must add and confirm letter of recommendation authors. When you confirm a LoR author, the system will generate a personalized Letter Request Form, which you will need to provide to the LoR author. You can do this by email, post mail, fax, or in person.

    c. USMLE Transcript

    i. Once you have released your USMLE transcript, assigned it to the fellowship program, and paid the transcript fee, ERAS® will send your transcript requests to the NBME (National Board of Medical Examiners).

    or

    d. COMLEX-USA Transcript

    i. Once you have released your COMLEX-USA transcript, assigned it to the fellowship program, and paid the transcript fee, ERAS® will send your transcript requests to the NBOME (National Board of Osteopathic Medical Examiners).

    e. ECFMG Status Report (for international graduates only)

    f. Residency Summative Evaluation (contact your residency for this document)

    g. Residency Program Director letter (can be requested in the same manner as LoRs or separately)

  5. Interview: Once all the above information is collected through ERAS®, your application will be reviewed by the Program Coordinator and the Program Director. Once a decision is made regarding your application, you will receive an e-mail message regarding the status of your application. All interview invitations will be sent via email. Our July cycle interviews for The Match will take place August- November. If you have further questions on how to apply, please contact our Program Coordinator at Amanda.Fisher001@mchs.com.
  6. Changing the ERAS application after submission to a fellowship: The only part of the ERAS® application that can be changed after submitting to a fellowship program is under the Personal Information page.
  7. Application Deadlines to Programs: ERAS® does not set fellowship program application deadlines or requirements. Applicants should contact our fellowship to verify requirements and deadlines.

    For example, for 2021 ERAS® season, ERAS® “opened” June 8, 2020. Fellowships have either a July cycle or December cycle. For July cycle fellowships, the first day to submit your application vias ERAS® was July 1, 2020. Fellowships could not view the application until August 12. For December cycle fellowships, the first day to submit your application through ERAS® was Nov 17, 2020 and fellowships could not view the application until December 1. There is no Match Day for December cycle fellowships, and if accepted by a program, applicants begin their fellowship 18 months later in July the following year.

    Mount Carmel is a July cycle fellowship but will accept off-cycle candidates based on unfilled spots. Although we encourage and advocate for use of the NRMP® and SMS® (Specialty Matching Services), we also recognize that approximately 40% of all geriatric fellowship positions go unfilled each year. Unfortunately, this contrasts with the dire shortage of geriatric trained physicians. Therefore, if we have unfilled fellowship positions, we encourage interested applicants to contact our program to discuss off-cycle admission into our fellowship. We welcome the atypical applicant, which may include a mid-career or even late-career professional. Additionally, a fellowship in Geriatrics can enhance any medical specialty, even if the desired outcome is not solely geriatric care.

    For the 2022 ERAS® fellowship season:

    May 31, 2022 ERAS 2022 season ends at 5 p.m. ET.
    June 8, 2022 ERAS 2023 season begins at 9 a.m. ET.
    June 9, 2022 EFDO will release tokens to fellowship applicants.
    July 6, 2022 July cycle fellowship applicants may begin submitting applications to programs at 9 a.m. ET.
    July 20, 2022 July cycle fellowship programs may begin reviewing applications at 9 a.m. ET.
    November 16, 2022 December cycle fellowship applicants may begin submitting applications to programs at 9 a.m. ET.
    December 7, 2022 December cycle fellowship programs may begin reviewing applications at 9 a.m. ET.
    May 31, 2023 ERAS 2023 season ends at 5 p.m. ET.

     

  8. Application Fees: ERAS® fellowship application fees are based on the number of programs applied to per specialty
  9. Tracking your application: Track the status of documents by program under the Programs tab in MyERAS and monitor the Message Center for information from fellowship programs, the EFDO, and ERAS®.
  10. Programs Applied To: The Programs Applied To page is where you review the application you have submitted; track documents that have been assigned; assign new documents as needed; and generate your Assignment Report to ensure that the documents assigned to the program meets their application requirements.
  11. The MatchSM: Registration with ERAS® does not register you for any established Match. ERAS® is a separate entity and does not provide matching services. If you intend to participate in a Match, you must register through Medical Specialties Matching Program (MSMP), which is sponsored by the National Resident Matching Program (NRMP®) Specialties Matching Service (SMS). Contact the National Resident Matching Program (NRMP®) and locate Geriatric Medicine under the Medical Specialties Matching Program (www.nrmp.org). As with residency, fellowship applicants are “matched” to programs using the rank order lists of applicants and the rank lists of program directors processed by the NRMP matching algorithm. SMS® matches are managed through the NRMP®’s Registration, Ranking, and Results (R3®) system, the same software that is used for all NRMP® matches.

    At 12:00 p.m. ET on The MatchSM Day, all fellowship programs can log into the R3® system to learn if all positions were filled and to access the program’s Confidential Roster of Matched Applicants and other Match reports. Programs with unfilled positions can view the List of Unmatched Applicants and begin contacting them about a position. As positions are filled or if the program chooses not to fill them, the Current Unfilled positions for the program will be updated so applicants can see how many positions are available in the program.

  12. ERAS® Season closes: In 2023, the ERAS® season ends May 31, and graduates will no longer have access to their account through MyERAS and will not be able to apply to additional programs for the season. Programs will no longer be able to receive new applications or any supporting documents when the season closes through ERAS®.